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The constitution of Club Kensington is being published here so that it is available to all interested parties. It is also as a Word document.
Club
Kensington Disc Golf Club CONSTITUTION ARTICLE 1
NAME AND DEFINITION Section 1. The name of this organization is the Club Kensington Disc Golf Club, and its abbreviated title is CKDGC. The CKDGC Secretary will maintain the official address of the CKDGC. Section 2. The CKDGC is a Disc Sports Player’s Organization. It is open to all people. Section 1. To organize and promote disc golf and disc sports within our local area. To develop leaders and advocates in disc golf and disc sports and work towards an ever-growing player and Membership base through direct activity of Membership and Directors. Section 2. To maintain an organizational framework for representative government of the Members, through a popularly elected Board of Directors. Section 3. To research, promote, and communicate best practices in areas such as, but not limited to, how to publicize events and programs, how to run clinics, courtesy and professionalism, how to develop youth programs, and how to increase female participation. Section 4. To maintain an organizational framework for the gathering of information, publishing a newsletter, and maintaining a Web site through which club events, results, activities, opinions, and other information beneficial to the CKDGC Membership and disc sports in general can be communicated. Section 5. To cooperate and work with other disc related organizations that have common interests and related objectives to the CKDGC for the good of disc sports. Section 6. To have direct involvement in the development, promotion, and running of events and programs that grow greater regional identity. Section 7. To recognize Members and groups that have through outstanding achievement, dedication, and persistent effort, helped to move the CKDGC closer to it goals. Section 8. To raise funds for programs that are in unison with the goals of the club. ARTICLE 3
MEMBERSHIP Section 1. All applications for Membership shall be accompanied by remittance of an appropriate fee. Membership shall become effective upon verification of qualifications and review by the Board, if necessary. The class of Membership shall be Active, Corporate, and Honorary. The Membership term shall be for the period of one (1) year, unless otherwise specified in the Constitution. Section 2. Active Members, referred heretofore as Members, must agree to obey and uphold the CKDGC Constitution, and meet all the requirements for Membership as established by the Constitution and the Board of Directors. Failure to maintain the obligations of Membership will result in loss of all rights and privileges of Membership for the period in question. Section 3.
A Corporate Membership will be granted to any business-entity that contributes
$250 or more as a sponsorship to any CKDGC Event. This form of sponsorship
will grant the principle a Corporate Membership Card, a CKDGC Membership Mini
Disc, mailings of the CKDGC Newsletter, and inclusion in the Newsletter and Web
site listings of Corporate Sponsors. This form of Membership will be for
one year from the date of their contribution. Section 4. Honorary Members are those selected to receive CKDGC Memberships as a gesture of goodwill. The CKDGC Board of Directors may issue Honorary Memberships. These Memberships shall be a lifetime award in recognition of the person’s outstanding achievements. These Memberships will be given at no charge and will receive all benefits of Membership with exception of voting privileges or holding of elected office. Members may submit names for consideration of Honorary Membership. Section 5. The Privileges of Active Membership will be:
Section 6. All applications for Membership are subject to review by the Board of Directors. Section 7. It is the responsibility of Members to inform the Secretary of any change of address. ARTICLE 4
BOARD OF DIRECTORS Section 1. The CKDGC Board of Directors will consist of four (4) Officers and appointed committee chairpersons. These shall be the President, Vice President, Secretary, and Treasurer. The Board of Directors shall be the governing body of the CKDGC, heretofore known as the Board. The government and management of the CKDGC will be vested in the Board, except as otherwise provided for in the Constitution. Section 2. The President shall act as the Chairperson of the Board. The President is the Chief Executive of the CKDGC. The President shall preside at all business meetings of the CKDGC and shall be responsible for administering the affairs of the CKDGC according to the policies and regulations established by the Constitution. All Officers, Coordinators, and Committee persons shall report to the President upon request of the President or the Board. The President has the authority to create ad hoc CKDGC Committees to address specific issues. Section 3. The Vice President shall act for the President whenever the President is unable to perform her/his duties. Club membership is the responsibility of the vice-president. Club elections shall also be coordinated and administered by the Vice-President. Section 4. The Secretary shall be responsible for recording and communicating the actions of the Board and committees to the Membership and will provide to any Member upon reasonable request, as defined by the current Board, any information of its affairs, so long as it does not conflict with privacy rights. She/he shall maintain a headquarters office and perform clerical and data services of the organization. Section 5. The Treasurer shall have charge of the CKDGC funds and disperse them upon authorization of the Board or Constitution. The Treasurer must approve all purchases/earnings/profit/debts incurred in the name of the CKDGC. No purchases made without this approval will be considered to be by the CKDGC. The Treasurer shall report annually or more often if requested by the CKDGC President or Board, the financial status of the organization. The Treasurer shall file all required financial documents with any government body as required to fully comply with all laws and regulations of every state in which the CKDGC conducts affairs.
Section 6. It shall also be the duty of the Board to present business for action to the CKDGC Membership. The Board shall determine which issues/changes/additions/deletions to any rules, standards, or requirements, must be decided by the full Active Membership. As a guideline the Board should consider the importance of each item and the practicality of a full Active Membership vote, but voting by the full Membership should be encouraged. Section 7. A quorum of the Board shall consist of a majority of the Board. In the event of a tie, the tie will be broken by a vote of the Competition Committee Head. The Board shall have power to make such regulations, not inconsistent with the Constitution, as shall be necessary for the protection of the property of the CKDGC and for the preservation of good order in the conduct of the affairs. All Board decisions must be by open ballot and must receive a majority vote for approval. The President shall attempt to have meetings at which all Board officers are physically present. Failing that, teleconferencing, Internet messaging, or vote-by-mail may be used. The President is interested to assure that all sides of an issue have been heard before the Board decides on a particular issue. Section 8. The Board shall have no power to make the CKDGC liable for debts amounting to more than three quarters of the amount in the treasury, in cash, and not subject to any prior liabilities. Section 9. It shall establish the amounts for all Membership dues and/or fees. Section 10. The CKDGC Board shall conduct all of its affairs in the open and shall provide at cost of reproduction and postage any document, within reason, requested by any Member of the organization. There shall be no written communication between Directors or Committee Chairperson or any written minutes of any meeting concerning the CKDGC and the conduct of its business that is exempt from this requirement. Section 11. The Board shall review and decide whether to approve all applications for Membership. Section 12. Board officers shall be elected in accordance with the Constitution, see Article 8. Section 13. If the office of President becomes vacant, the Vice President shall become President for the remainder of the term. If the vacated term is greater than six months, the Board shall elect another Vice President as soon as it becomes possible. Section 14. Vacancies occurring in the offices other than President shall be filled by vote of the Board for the remaining portion of the term. ARTICLE
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COMMITTEES Section 1. The committee heads will be appointed by the President soon after installation. The committee heads must be approved by the elected board. The committees may include, but are not limited to: 1)
CKDGC Newsletter 2)
Membership 3)
Overalls 4)
Competition 5)
Course Development 6)
Competition 7)
Statistician 8)
Public relations and promotion 9)
Education 10)
Merchandise Section 2. Each elected member will have their dues paid by the CKDGC treasury for the one period following their completed term. A board member who missed more than three Board meetings will not get their dues paid unless approved by the current Board. ARTICLE 7
COMMITTEES Section 1. The committees of the CKDGC shall be approved by the Board, or created ad hoc by the President to manage the affairs of the CKDGC. There is no limit as to the number of CKDGC Committees a person may belong to. Section 2. The President, subject to approval of the Board, shall appoint the Committee Chairpersons, except where otherwise specified in the Constitution. Committee members shall be appointed by the committee chairperson and shall be Members of the CKDGC. Section 3. All committee meetings shall be conducted in accordance with Robert’s Rules of Order. The Chairperson shall attempt to have meetings at which all Members of the Committee are physically present. All meetings shall be open to the full Membership of the CKDGC, or Member State, and announced in the Newsletter and Web site whenever practical. Failing that, teleconferencing or votes by mail may be used. The Chairperson is instructed to assure that all sides of an issue have been heard before the Committee decides a particular issue. Section 4. Committees should work closely with other disc sports organizations with similar committees. ARTICLE 8
ELECTION PROCESS Section 1. The nomination process will be held during the annual meeting. Nominations will be accepted by the Vice-President, with a seconding motion from an Active Member. All candidates must be Members. Any person nominated for more than one elected position will choose their preferred position of election before the votes are taken. A nominee may accept, withdraw, or decline their nomination at any time before the election, as expressed to the Vice-President. Section 2. Elections shall be by closed vote using official ballots only, as issued to Members for voting. The official ballot may not be copied or reproduced. Section 3. The Vice-President shall appoint two (2) or more tellers who are not running for elected office and are Members. They shall count the ballots and report the results to the Board. Those candidates receiving the greatest number of votes shall be elected. The results shall be reported to the Membership before the end of the meeting. Section 4. All CKDGC Officers shall take office on January 1st (New Year’s Day), following the election. The outgoing officers shall promptly turn over all documents, funds, equipment, and other property entrusted to them by the CKDGC for the conduct of the office. Section 5. The terms of office shall be two (2) years for all elected Officers. Section 6. No Member may hold more than one elected office, unless approved by a majority of the Board of Directors. They may, however, be appointed to the head of a committee. Section 7. Dates and timing of elections will be in the fall but can be changed by the Board to accommodate Member availability. Elections must be after Labor Day and before Thanksgiving Day. ARTICLE 9
FINANCIAL Section 1. The schedule of bi-annual dues for Active Members shall be fixed by a majority vote of the Board. Changes in the bi-annual dues amount shall become effective at the beginning of the next Membership Drive. Dues must be adequate to cover the materials offered with membership. Section 2. The period of existence of the CKDGC will be perpetual, and the fiscal year shall begin on January 1 and terminate on December 31. Section 3. The CKDGC shall not make a loan to an Officer, Director, or Member, nor lend its credit to or for such Officer, Director, or Member. Section 4. The CKDGC is a volunteer organization; no fees for services render may be paid unless prior approval of the Board is given. Section 5. In the event that the CKDGC should be dissolved for any reason, its assets (physical and monetary) shall be dispersed as follows: · All debts and claims shall be paid from cash on hand; said assets shall be sold if said cash is insufficient to pay all debts and claims. · Any remaining asset, for which there are no claims or debts, shall be turned over, without any restrictions whatsoever, to a charitable organization of the Board’s choosing. ARTICLE 10
PROCEDURE FOR AMENDING THE CONSTITUTION Section 1. Recommendations for amending the Constitution may be submitted by Members, by requests from the Board. Section 2. The Board shall consider all proposals submitted to it, and inform the Membership that it: A. Favors the proposal as presented. B. Favors the proposal with suggested changes. C. Is not in favor of the proposal and the reasons why. Section 3. A proposal to amend the Constitution, having been approved by the Board or having met the requirements of this article, shall be submitted to the Vice President, who shall place the proposed amendment on the Official ballot in November. Section 4. The Board shall declare adopted any proposed amendment to the Constitution that receives a two-thirds affirmative vote of the voting Members. Amendments to the Constitution become effective immediately following adoption. Section 5. The Constitution Committee may number and renumber the various articles and sections of the Constitution to facilitate ready reference. Section 6. Should any Member fail to receive satisfaction from any Committee, Coordinator or Officer, she/he may petition the Board by obtaining the signatures of twenty-five (25) Members. Should the Board fail to approve the amendment, the Petitioners may force the amendment on the ballot by obtaining the signatures of an additional fifteen (15) Members. ARTICLE 11
DISCIPLINE OF MEMBERS Section 1. Charges of dishonesty, un-sportsman-like conduct, working against the principles of the CKDGC, injuring the good standing of another CKDGC Member (Active, Corporate, or Honorary), or acting against the CKDGC Constitution may be filed against any Member in a written petition signed by at least five (5) Members and submitted to the Board. Section 2. Should the Board decide to take action, a hearing date shall be established and the accused and accusers notified. The charges will be discussed with all the parties having equal opportunity to plead their case. Section 3. The Board may suspend the Membership of any Member for a specified time by a unanimous vote. If, in the Board’s judgment, the infraction is of such magnitude, the Board may expel the Member from the CKDGC, and forward details and a notice of the action taken to the PDGA, or other governing organizations, for their consideration. Section 4. The Board may remove from the Board any Officer by a unanimous vote of all Board officers except for the Board Member in question. ARTICLE 12
MEETINGS Section 1. The CKDGC will have a full Membership meeting at least once a year. All meetings shall be conducted in accordance with Robert’s Rules of Order. At this meeting any Member may be recognized and be heard, in accordance with the agenda, and CKDGC business shall be conducted provided there is a quorum of the Board. At these meetings Constitutional votes may be conducted that require the full Membership. Section 2. The Executive Board will meet regularly to discuss, plan, and organize any pending business or considerations that pertain to the CKDGC. A quorum must be present to entertain motions, and a majority of the quorum is required to pass the motion. All motions and minutes of these regular meetings must be fully disclosed to the Membership. Section 3. Meeting moments will be kept by the Secretary, and reported in the next possible CKDGC Newsletter and on the Web site.
THIS CONSTITUTION WAS PRESENTED TO THE GENERAL CLUB KENSINGTON DISC GOLF CLUB MEMBERSHIP FOR CONSIDERATION IN THE SPRING OF 2002. DURING A CKDGC RATIFICATION MEETING ON APRIL 21, 2002 IN MILFORD, MI, THIS VERSION OF THE CKDGC CONSTITUTION WAS DRAFTED, AGREED UPON, AND RATIFIED.
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